on the toolbar. The Add Journal Wizard is initiated.You will use the Add Journal Wizard to create journals. After entering basic journal information, you must then edit the journal to enter additional information that is not available in the Add Journal Wizard.
| 1. | Click SETUP on the Main Menu screen and then click JOURNALS on the Maintain Ledger Settings screen that appears. The Maintain Journals screen opens with all available journals displayed in a table. |
| 2. | Click on the toolbar. The Add Journal Wizard is initiated. |
| 3. | Enter a journal code and description to identify the new journal. |
Note: The journal code is your agency’s code to identify this journal. It must be unique and must contain two letters and/or numbers.
| 4. | Click START to continue. |
| 5. | Review and confirm the journal information you have entered and click FINISH to add the new journal. The Maintain Journals screen appears again with the newly added journal highlighted at the top of the table. |
| 6. | Highlight the journal record you just created and click  . The bottom portion of the screen becomes available for editing. |
| 7. | Enter the JE prefix. This two-character prefix will appear at the beginning of the reference number of each journal voucher for this journal. This field defaults to your choice for the journal code, but you can change it if you wish. Like the journal code, the JE prefix must be unique and must contain two letters and/or numbers. |
| 8. | Define the journal entry numbering by checking any of the following checkbox options: auto-number journal entries, include year as prefix, include month as prefix, and use journal prefix. |
| 9. | Enter the next journal entry number and then click  to save and apply your changes. |
Hint: If a record is active, it is available for you to work with elsewhere in the program. Uncheck this checkbox for records you no longer wish to use.
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